Roles & Responsibilities
1. Financial Accounting & Bookkeeping
• Maintain day-to-day accounting records.
• Manage ledgers, journal entries, and transaction postings.
• Prepare monthly, quarterly, and annual financial statements.
• Ensure accuracy in bookkeeping using standard accounting practices.
2. Accounts Payable & Receivable
• Process vendor bills, payments, and reimbursements.
• Track invoices, receipts, outstanding dues, and follow up for payments.
• Maintain records of customer payments and issue receipts.
3. Bank & Cash Management
• Perform daily/weekly/monthly bank reconciliations.
• Manage petty cash and maintain proper documentation.
• Monitor cash flow and update cash/bank reports regularly.
4. GST, TDS & Compliance
• Prepare and file GST returns, TDS deductions, and other statutory filings.
• Maintain compliance documentation and coordinate with CA.
• Ensure timely payment of taxes and statutory dues.
5. Payroll & Employee Reimbursements
• Assist in preparing monthly salary sheets.
• Process employee reimbursement claims with proper verification.
• Maintain attendance/leave data shared by HR for payroll.
6. Financial Reporting & Audits
• Prepare MIS reports for management.
• Assist in internal and external audits with required documentation.
• Provide data for budget planning and cost control.
7. Vendor & Client Coordination
• Coordinate with vendors for invoice clarifications, statements, and payments.
• Communicate with clients regarding billing and receipts.
8. Documentation & Record Keeping
• Maintain proper filing of all invoices, bills, vouchers, and documents.
• Ensure digital and physical records are updated and organized.
• Maintain confidentiality of financial data.
9. Familiarity with Accounting Software & Tools
• Must be well-versed with Zoho Books, Zoho Expense, Zoho Invoice, Tally, and other current accounting software/tools.
• Ability to adapt quickly to new accounting and ERP systems.
10. Administrative Accounting Tasks
• Manage asset registers and calculate depreciation.
• Support management with data required for decision-making.
• Handle additional finance-related tasks as assigned by management.